Collaboration has undergone a major change since it moved out of the boardroom. It’s more democratic, available and affordable for every employee. It’s accessible from any location on any desktop or mobile device. And, it’s becoming an integral part of the workplace of the future.

Collaboration is successful when employees throughout the organization are able to easily interact, participate in projects, share ideas, and provide feedback to colleagues. To support this, they need easy-to-use channels of communication and a quality experience when they collaborate. That helps build a collaborative environment by engaging people and showing how collaboration can transform working practices.

While solutions like VoIP and Unified Communications (UC) offer many important collaboration features and services, it’s important to focus on how those features help employees to do their work more efficiently.

Recent findings from Avaya, including the Team Engagement Solution Survey, offer some useful insights. The survey helps to identify how much value collaboration solutions add and where they need to change.

Email lives on

One question produced surprising results. When businesses were asked which collaboration solution was most important for enabling employees to get work done, email topped the list at 91 percent.

Office suites at 47 percent were ahead of web conferencing at 38 percent and instant messaging at 35 percent. Respondents also ranked email as the top solution for ease of use at 83 percent with instant messaging not too far behind at 67 percent.

Although email is frequently written off as a solution of the past, the survey indicates that it remains an important part of the collaboration process.

Integration is essential

There was a strong indication from businesses that integration of communication and collaboration tools is important. In fact, 90 percent agreed it was important.

When asked about the importance of integrating collaboration tools with business applications such as customer relationship management (CRM) or enterprise resource planning (ERP) systems, 78 percent of respondents were in favor.

However, opinion was divided over whether different types of collaboration tool work well together. For example, 51 percent of respondents felt that instant messaging and web conferencing were well integrated, while 49 percent felt they didn’t work together.

Collaboration solutions need more

The survey also asked businesses about their “wish lists” for collaboration. The most popular “must have” was a feature that supports screen sharing. That resonated with 95 percent of respondents.

Close behind with 92 percent was a solution that allows users to schedule meetings from their calendar apps. Integration with productivity tools like Microsoft Office or Google Docs was popular with 77 percent of respondents.

User experience improves ROI

The emphasis on driving team engagement through the right collaboration tools has a positive impact on ROI, according to Avaya.  52 percent of engaged employees say that work brings out their most creative ideas, helping to increase innovation and drive future growth.

The most-engaged workplaces experience 18 percent higher productivity and 12 percent higher profitability. Highly engaged employees are 87 percent less likely to leave, reducing recruitment costs and retaining skills and knowledge.

Source: http://thevoipreport.com

 

With every new communication tool comes certain threats and VoIP is no different. While using VoIP has far more benefits that it does risks, it is important to be aware of the risks that do exist. Whether you are a long time VoIP user or thinking about moving to the system, having a good understanding of what to expect can protect your business. So what VoIP threats exist?

Identity and service theft

Service theft can be exemplified by phreaking, which is a type of hacking that steals service from a service provider, or use service while passing the cost to another person. Encryption is not very common in SIP, which controls authentication over VoIP calls, so user credentials are vulnerable to theft.

Eavesdropping

Most hackers steal credentials and other information. Through eavesdropping, a third party can obtain names, password and phone numbers, allowing them to gain control over voicemail, calling plan, call forwarding and billing information. This subsequently leads to service theft. Stealing credentials to make calls without paying is not the only reason behind identity theft. Many people do it to get important information like business data.

A phreaker can change calling plans and packages and add more credit or make calls using the victim’s account.

He can of course as well access confidential elements like voice mail, do personal things like change a call forwarding number.

Vishing

Vishing is another word for VoIP Phishing, which involves a party calling you faking a trustworthy organization (e.g. your bank) and requesting confidential and often critical information.

Viruses and malware

VoIP utilization involving soft phones and software are vulnerable to worms, viruses and malware, just like any Internet application. Since these softphone applications run on user systems like PCs and PDAs, they are exposed and vulnerable to malicious code attacks in voice applications.

DoS (Denial of Service)

A DoS attack is an attack on a network or device denying it of a service or connectivity. It can be done by consuming its bandwidth or overloading the network or the device’s internal resources.

In VoIP, DoS attacks can be carried out by flooding a target with unnecessary SIP call-signaling messages, thereby degrading the service. This causes calls to drop prematurely and halts call processing.

Why would someone launch a DoS attack? Once the target is denied of the service and ceases operating, the attacker can get remote control of the administrative facilities of the system.

SPIT (Spamming over Internet Telephony)

If you use email regularly, then you must know what spamming is. Put simply, spamming is actually sending emails to people against their will. These emails consist mainly of online sales calls. Spamming in VoIP is not very common yet, but is starting to be, especially with the emergence of VoIP as an industrial tool.

Every VoIP account has an associated IP address. It is easy for spammers to send their messages (voicemails) to thousands of IP addresses. Voice mailing as a result will suffer. With spamming, voicemails will be clogged and more space as well as better voicemail management tools will be required. Moreover, spam messages can carry viruses and spyware along with them.

This brings us to another flavour of SPIT, which is phishing over VoIP. Phishing attacks consist of sending a voicemail to a person, masquerading it with information from a party trustworthy to the receiver, like a bank or online paying service, making him think he is safe.

The voicemail usually asks for confidential data like passwords or credit card numbers. You can imagine the rest!

Call tampering

Call tampering is an attack which involves tampering a phone call in progress. For example, the attacker can simply spoil the quality of the call by injecting noise packets in the communication stream. He can also withhold the delivery of packets so that the communication becomes spotty and the participants encounter long periods of silence during the call.

Man-in-the-middle attacks

VoIP is particularly vulnerable to man-in-the-middle attacks, in which the attacker intercepts call-signaling SIP message traffic and masquerades as the calling party to the called party, or vice versa. Once the attacker has gained this position, he can hijack calls via a redirection server.