Trends Impacting Business Telephony

Technology is all around us and is constantly evolving, especially when it comes to communications. To help you keep up with the pace of change, this section summarizes eight key trends that relate to telephony. The analysis below explains how each trend plays into the decisions you’ll need to consider when moving to VoIP.

Trend #1 – Mobility

Implications for SIP phones: Mobility is the hottest trend in communications and some businesses have indeed moved away from desk phones completely. Most businesses, however, are not ready to do that, and when it comes to telephony, fixed-line VoIP remains the best path for them. Mobility may become the preferred mode for data applications, but for everyday telephony, it’s more expensive and less reliable than desk phones. You should also consider the user experience, as mobile devices are simply not comfortable for people who are constantly on the phone – and at the mercy of battery life limitations and dead zones when roaming about.

Keep in mind that the definition of mobility is broad, and, in some cases, mobility inside the office environment is more important than being mobile outside the office. In this regard, SIP phones can provide enough mobility coverage for telephony, with many advantages over personal wireless devices.

Whatever your needs, as 4G and LTE networks mature, wireless VoIP will become more common. For now, however, your internal telephony needs are best served with SIP phones, reserving smartphones for voice when employees are on the go outside the office

Trend #2 – BYOD

Implications for SIP phones: Bring Your Own Device reflects the rise of smart devices in the consumer world. With mobile broadband being almost everywhere, demand has made these devices affordable; seemingly everyone at the office has one. Employees are increasingly bringing these devices to work with the expectation of using them for both business and personal communication. This puts tremendous strain on the network and reduces IT’s ability to manage data flows.

To address this trend, businesses have been upgrading their networks with better management tools and security elements, but the habits of mobile users tend to evolve faster than IT’s ability to keep pace. BYOD will continue to pose challenges for businesses. As part of the broader mobility trend, things will only get more complex and costly. Of course, there are many benefits, making BYOD too important to ignore; banning mobility outright at work simply isn’t an option.

BYOD may be a major trend, but it is much more about data than voice. To the extent that BYOD represents a pain point for your business, you can rest assured that SIP phones are outside this realm, making VoIP a relatively low-risk investment.

Trend #3 – Cloud Communications

Implications for SIP phones: Over time, the cloud will be an even bigger trend than mobility. Explaining why is beyond the scope of this paper, however. VoIP’s rise is part of the broader shift of technology from hardware to software, which is now being superseded by the ability to move applications and services from being premise-based to being hosted in the cloud. In short, this is the on-demand utility model, where the business gives up ownership in favor of the cash-flow-friendly, decentralized approach to managing communications technology.

This evolution is great news for SMBs, as VoIP is a relatively easy service to host in the cloud. In the past, VoIP options for SMBs were limited, with the offerings only moderately attractive pricewise and often too complex for existing IT resources to manage. Cloud-based VoIP scales up or down seamlessly, making it viable for businesses of all sizes and highly adaptable for varying demand levels and growth scenarios when adding new locations or headcount.

Another virtue of the hosted model is the ease of deploying VoIP with SIP phones. Along with the affordability of these phones, the overall value proposition is very strong, especially when compared to legacy telephony.

Trend #4 – Changing Workplace

Implications for SIP phones: Workforce demographics are trending younger and changing the workplace. The nature of work itself is evolving in today’s Internet-centric world and information-based economy. Millennials are tech-savvy knowledge workers, with expectations that are quite different from their pre-Internet co-workers. They expect applications to be flexible and customizable and will find VoIP very familiar in that regard.

Beyond these expectations, however, is a change in how and where work gets done. Businesses are increasingly decentralized, especially when serving a global customer base. This leads to a disparate workforce that may rarely meet in the same place to collaborate. If that describes your reality, then VoIP is definitely the right move, especially for providing a distributed employee base with a reliable form of real-time communications. Near-real-time tools like email and chat are efficient, but telephony is more immersive, plus the intimacy helps employees feel connected. SIP phones play a key role in delivering that experience, and their affordability makes it easy to support all employees – no matter where they’re located.

Trend #5 – Improved Productivity

Implications for SIP phones: Competitive pressures facing all businesses today make productivity a core driver of success. Everyone wants to be productive, but the reality is we have too many tools, too much information and too many demands on our time. All SMBs will be receptive to new tools that boost productivity, especially those that are easy to deploy and easy for employees to use.

VoIP fits those requirements very well, although it may be difficult to see how it enhances productivity. When deployed from the cloud, SIP phones make VoIP a plug-and-play service that works from any Internet connection. This matters when you consider that VoIP has a richer feature set than legacy services. While it’s easy to think of telephony as a one-dimensional commodity, VoIP is highly customizable, allowing employees to tailor features to their specific preferences. Typical examples would include custom ring settings for specific callers, updating voicemail message remotely, changing call forwarding settings on the fly, and prioritizing the order for reviewing voicemails. This level of flexibility is an upgrade from legacy telephony, and once new features such as ad hoc conferencing and visual voicemail are in use, employee productivity should noticeably improve.

Trend #6 – Opex over Capex

Implications for SIP phones: The shift from Capex to Opex ties into the cloud trend and is highly relevant for VoIP. For most businesses, telephony is a Capex decision, especially those with a legacy PBX system. Telephony has clearly moved away from this model, but that is the history businesses know best. Whether premise-based or hosted, VoIP holds appeal by shifting telephony to Opex. With cash flow being critical for SMBs, this shift is a key value driver. Long term, businesses may not be ahead financially with the Opex model, but it’s hard to argue against the benefits that will be realized right from the start and remain in place going forward.

A key part of that appeal is the affordability of SIP phones. In the early days of VoIP, the price point was too high for SMBs. As demand grew and production costs fell, a wide range of SIP phones became available for any budget. Given technology’s pace of change, there is no need to buy Capex-priced phone systems with a lifespan of more than ten years. Today’s SIP phones are built to reflect that, and when funded with an Opex model, acquisition cost should no longer be an obstacle to adopting VoIP.

Trend #7 – Growing complexity

Implications for SIP phones: This is another cloud-related trend and speaks to the IT limitations that most SMBs face. Not only are resources often scarce, but cost-conscious businesses are increasingly outsourcing IT-managed functions to the cloud. SIP telephony has matured to the point where outsourcing IT is becoming the deployment model of choice, especially for these situations.

Key implications of the increasingly complex nature of technology are the high cost and expertise needed by IT departments to properly support legacy telephony. When businesses migrate to VoIP, that expertise is no longer needed and the cost savings can be allocated to other areas where IT still adds value. This is actually a challenge for SMBs when it comes to VoIP, as the incoming technology is new and complex in ways they are not trained to manage. But that doesn’t get in the way of adopting VoIP, as the cloud makes it a non-issue. SIP phones make this an even easier decision, since end-users can do a lot of their own provisioning, resulting in fewer demands on IT than legacy phones create.

Trend #8 – Legacy losing relevance

Implications for SIP phones: The sum of the overall impact of the above trends is perhaps the most telling shift in terms of what the future holds. While most businesses still have functioning legacy phone systems, virtually everything else they use is based on modern technology. The PSTN may still be the gold standard for telephony, but the cost doesn’t justify the benefit and VoIP is simply a better technology for voice.

The need for telephony does not change, but the technology has, as has the role of telephony. Voice remains the best form of real-time indirect communication, but its value is declining the longer it remains segregated from all the other modes we use to get our work done. Whereas legacy telephony functions in its own closed world, VoIP is seamlessly tied into everything else by virtue of running over the same network as email, chat, video, etc. This is how people work today, and SIP phones provide a great bridge between the old and the new. Since the experience basically replicates legacy systems, SIP phones are totally familiar for employees, so there is no barrier to usage. At the same time, they add business value by bringing telephony into the 21st century with new features that make employees more productive.

Source:vrtech.com

Maturing technology and the desired convenience in business communication, is the right time for a change in business enterprise. A cloud-hosted, VoIP-powered PBX is an attractive and preferred option for a modern business telephone service. It is extremely cost effective, available for use anytime and almost anywhere, and requires none of the hardware investment that traditional on-premises systems needed in the past

Switching to a hosted private branch exchange (PBX) may sound complicated, however a well-thought-out transformation process can be smooth and hassle-free. Let’s discuss things to consider when moving from a traditional voice system to a cloud PBX.

PBX systems – traditional vs virtual

It important to understand the main differences between a traditional PBX and a cloud PBX. Traditional PBX is an enterprise phone system stored and hosted on the customer’s premises, and consists of specialized hardware, generally connected using circuit switched networks.

The equipment routes individual incoming calls to corresponding desk phones, and the hardware typically demands special storage conditions, professional system configuration and management, as well as regular maintenance and repair.

The virtual PBX is a phone system in the cloud, and is provided as a service with no need to maintain and operate a PBX hardware unit in the office. Configuration is achieved through a web application, easily accessible via a smart phone, laptop or desktop, or a VoIP-enabled desk phone. Without the requirement for proprietary and complicated hardware, this system offers freedom of mobility and professional call management with multiple features.

Usage of a cloud PBX – Who and When?

A smooth transition to a hosted PBX requires an accurate determination of WHO and WHEN. First, it is highly advisable to define who will be using the new system. Different individuals within a business will need to use the system in different ways.

Thus, identify the users who are primarily involved in making, receiving and directing phone calls. This will minimize any unwelcomed downtime and the negative impact on a business.

Likewise, it is advisable to know when the employees need to use your hosted PBX solution: during regular office hours, outside of business hours, or round-the-clock. A clear picture of how the company uses its telephone system and what PBX solution is the most effective will be decided after identifying when and where the staff is most likely to make and take calls. The outcome should be the best reflection of what your business needs, both now and in the future.

The choice of equipment – covering all bases

Switching between the systems may serve as a timely opportunity to evaluate the overall workstation needs of your employees. Despite potential challenges, the conversion also offers a different perspective on existing tasks that can stimulate creative solutions. Think through the specific requirements of each individual or team to determine the best suitable hardware.

Then, specify the means currently employed for the functions such as the desktop phone, mobile phone, and voice over internet protocol (VoIP) application. Perhaps your company has several locations and the employees travel extensively. Does the business involve only remote work? The solutions based on demands of different roles can vary greatly. Anticipate a positive impact on your staff productivity when making a choice of the most favourable hardware in combination with the cutting-edge features and intuitive user interface of the new PBX.

The service provider – what’s the best fit?

Analyse, compare and be picky! There are numerous cloud-based PBX service providers, and you need to identify a proficient and reliable vendor. Before committing, you might want to consider the following:

• Are there any combined hardware or software solutions on offer?
  • What about the ability to use your current phone numbers?
  • What are the options for remote and mobile employees?
  • How would you change the number of users or lines required?
  • Are there any start-up or system support costs?
  • Does the provider have a back-up plan in case of natural disaster, unexpected emergency or system outage?
• What about available cutting-edge solutions or projected technological advancements?

Make a list of the features you require and single out the “must haves” and the less important ones. It is advisable to select a provider that’s able to offer a complete package of communications solutions that will enhance your day-to-day operations. Furthermore, take the opportunity to test the proposed solution. Most cloud PBX providers set up a free trial to help you decide how well the new service meets your needs.

Solid connectivity is the key

All cloud solutions are dependent on Internet connectivity. A cloud PBX works by connecting to your Internet provider, therefore, there must be a VoIP compliant device or system available on your premises. The first thing to do when implementing a hosted PBX solution is to check for any problems in your Internet connection, such as:

• Is the flow of data susceptible to bottlenecks?
• Is the data flow ever paused or interrupted?
• Does the Internet connection have enough capacity for handling the increased volume of traffic?
• Is there a problem with one or several devices on-site?
• If you encounter such technical hitches, consider the option to reconfigure, upgrade or replace the relevant devices or services.

Wi-Fi. It goes without saying that a wired Internet connection is preferable to wireless, due to constant flow of data and no disruptions by external factors. A Wi-Fi signal may be interrupted, blocked or weakened by any obstacles it passes through. Therefore, to guarantee the best service, make sure that your connection is not limited to a Wi-Fi setup only.

However, you can incorporate wireless into your network design as a backup and it will serve as an important aspect of survivability for a hosted solution.

Bandwidth. It is also important to have enough bandwidth available, as all the information (standard Internet usage data as well as call data) is being transferred over the Internet. Bandwidth is the maximum rate of data transfer across the network, and because VoIP technology transmits voice as data, this is one of the main factors determining the number of concurrent phones calls the Internet connection can manage. The required Internet bandwidth is subject to the business needs and call quality and may differ between organizations. The safe estimate to be used is 0.2Mbps per call. Without proper bandwidth, the quality of calls may be reduced by jitter, latency or interruptions.

Taking all the above into account, together with careful planning, will make the move to a hosted PBX smooth and painless. Few of the promising and affordable OEMs are AVAYA, Grandstream, NEC, Panasonic and CISCO. Focus your attention on getting as much applicable information as possible, educate yourself, and share that knowledge with relevant company personnel. In this way, the switch to the next technological level will be particularly rewarding.

Source: https://voip.review/2018/12/13/what-focus-on-when-upgrading-traditional-pbx-cloud-pbx/

There are so many things to take care of while shifting to a new office. And usually PBX systems are the last thing on your mind. Faced with the countless headaches around moving into a new space and signing a new lease, office telephony tends to be overlooked. And when the question does arise, most business owners turn toward their existing PBX system – and investigate how to move it into the new space.

Many business owners soon discover, attempting to move an existing PBX system is not only complicated, but also very costly. Firstly, PBX suppliers have little to no interest in assisting clients to move PBX systems. When providing a quote, they will quote high. Why? Because these are product-based businesses, so they would rather push business owners into an upgrade/new finance contract than arrange to move an existing PBX system.

To solve this issue (and avoid getting stuck in the same scenario the next time around) business owners should consider a cloud-based PBX system. Cloud-based PBX providers are inherently service-based businesses, with a solution driven approach. As a result, questions around uptime, handling and diverting call traffic, and of course, making a smooth transition to new premises, can all be answered with ease. Indeed, cloud-based PBX providers have dedicated account managers who have every incentive to ensure that office telephony requirements are met – around the clock, during and after a move. These solutions are designed with mobility in mind, hence removing all the usual headaches associated with moving into new premises.

While there are many attractive reasons and substantial benefits to switching to a cloud PBX, there are a few considerations that businesses must make if they have decided to switch from an on-premise PBX to the cloud

Costs & Budgets

What is a business’ budget and what options will work within that? Cost is one of the big factors to assess when upgrading equipment and technology in an office. It is important to look at the different costs that will be associated with the cloud PBX solution, including setup and support costs. Also, businesses must decide if they are going to be upgrading phones or will need to purchase new compatible devices. While these expenditures must be part of the cost analysis, remember that initial start-up and/or equipment costs generally are a one-time expense.

Where are the cost savings? PBX phone saving studies show that cloud PBX systems can save companies up to 50% (in comparison to other PBX solutions). Cloud-based phone systems are known to have relatively limited upfront costs. Additionally, the need to install, maintain, reconfigure, and upkeep a premise-based PBX, which can lead to unforeseen future costs, is removed from the equation. Cloud solutions also have a tendency to have low set-up costs, call rates, and subscription fees. When completing a cost analysis, do not forget to include the monthly Internet service fee.

Business Needs & Feature Sets

What are the overall business and associate-level needs? It is imperative to assess whether or not the cloud solution comes with all the advanced features (or more) that an on-premise PBX would have. Ask if the solution has all the management capabilities needed, such as import/export of extensions, troubleshooting, and provisioning. Does the business rely on a third-party chat and collaboration program (Slack, Teams, etc.) or does the cloud PBX need to have a chat feature built-in? What security features are a must-have for an organization? It is not safe to merely assume that all cloud PBX offerings are the same, so feature needs should be outlined and then compared with feature sets.

Some of the top key features include:

• Business Features: Blacklist/Whitelist, Custom prompt, distinctive ringtone, music on hold, one-touch recording
• Call Features: Attended transfer, blind transfer, call detail records, call forwarding, call monitor, call parking, call routing, caller ID, conference, DND, queue, speed dial, SIP forking, video calls
• Management: Backup & restore, import/export extensions, multi-level user access, phone provisioning

Multi-Locations & Branch Offices

Does a business need a multi-location solution? If business spans different geographical areas and is not contained in one location, it makes sense to gravitate towards a cloud PBX. Many cloud PBX options can connect employees on the opposite sides of the globe, offering all employees access to the exact same features. Easily utilize these options to transfer calls between different offices. One other consideration is to assess the cost of long distance calling, which may already be rolled into the package price.

Access on Mobile

One cannot ignore the fact that business extends outside of the four walls of the office. A quality cloud PBX solution will possess the capability to fully function on a mobile device. This is perfect for those employees who have home offices, telecommute occasionally, or even travel frequently. To ensure that this is possible, choosing a cloud PBX with a comprehensive mobile client is a must. In addition to calls being properly routed to mobile devices, a mobile client needs to offer full access to all features.

Internet & Networking Requirements

When setting up a cloud PBX system, determine whether the current Internet connection speed is high enough, both up and downstream. Also, check that all basic networking equipment is up-to-date (routers and switches). Ensuring a high level of call quality can be done by having a QoS-enabled Internet connection. Certain equipment, like an Edgewater router, can prioritize your traffic over data.

Business telephone providers have a range of products and services that can significantly improve the operation of your small business.

Outside of their initial offering of helping you call customers, clients, and suppliers, business telephone providers can provide a range of specialist services – often very specific to your needs as a business owner.

Not just issuing physical handsets, software and accessories, a good phone provider will also manage the installation setup process – while offering valuable expertise and experience throughout the duration of your contract.

Understanding what your business telephone service provider includes is important. Do they offer packages? Do they have specific plans suitable to your business? Can they provide equipment and services that match your needs?

Business phone services

Once you’ve worked out what type of calls you likely be making, how often this will be, and where your phone will be located, you can start considering what business phone services will best suit you.

• Landline:Very self-explanatory, if your business chooses to solely use a landline for its calls, you’ll gain all the features you have on your home phone, but nothing more. Most home phones will allow you to make multiple calls at once, via the help of cloud-based conference call software. However, most providers will bill these as separate calls, so you’ll most likely incur high charges – particularly if some recipients are overseas.
• Business mobiles:Commonly referred to by business owners as their ‘work phone’, a business mobile is a regular mobile phone – but with all bills paid for by the business. An obvious benefit, particularly for a small firm, is that the phone can passed around between employees as and when they need it – and used outside of the office.
• Multi-line system:Also referred to as switchboard systems, multi-line systems allow you to condense multiple phone lines into a single device – allowing you make, receive and transfer multiple calls from a single desk. Very user-friendly, multi-line phone systems operate in the same way landlines do.
• Sip Trunk phones:Standing for session initiation protocol, Sip trunk phones allow you to make calls using your internet connection. Containing elements of VoIP, which we explain below, a SIP trunk connects your business to an internet telephony service provider (ITSP) and allows you to make multiple calls at once in a very cost-effective manner.
• VoIP phones:Once again, using your business’s internet connection to host calls rather than through traditional analog signals VoIP allows for both video and voice chat. A big benefit for businesses: calls are essentially free, even international ones, once your broadband or mobile data plans are paid for. Furthermore, VoIP can allow you to make calls to remote staff members via their notebook PCs or tablet. However, initial setup for VoIP can be expensive and calls to other businesses are only free if you’re both using the same provider.

Business phone services and features

Business phones require and offer a range of features to help your staff operate as effectively as possible. In the table below, you can find out a little bit about some of the features you might have included with your business phone system.

Automated call forwarding – Automatically transfer calls to your business phone to a different number at any location. Can be very useful if you are expecting an important call to your business but are out of the office or even on holidays.

Conferencing – Use conference calls to speak to people off-site, without issue. Conference calls can be popular for team meetings with off-site staff members or for calls between your sales team and relevant clients.

Automated attendant – Also known as a virtual receptionist, an automated attendant allows callers to be automatically transferred to an extension without the intervention of an operator – while also informing callers of how long they can expect to wait until their call is answered, what hours you are open for business, or even directions to your office.

Dashboard – A dashboard allows you to manage your office phone system from one unified interface or programme, with access for all staff, dependant on what their needs are. Some dashboards also allow you to integrate all your communication channels, so you have control over your voicemails, emails, SMS and fax messages at one touch point.

Voice to email – Converting voicemails into a readable email that gets sent straight to your inbox, this feature allows you to sort and scan through missed calls and voicemails at a quicker rate than simply listening to each message individually

Call logging – Helps you to collect and correlate information from all the calls you receive or make, known as meta-data, which you can then use to help fine-tune customer services, anticipate consumer demand during certain periods, or evaluate various sections of your business

Hunt group – Much like the automated call forwarding feature, in a hunt group, inbound calls are configured so that a group of local extensions ring in unison. Should no one answer from this group, the call is quickly routed to the next free extension until the call is answered. This feature is particularly useful for when you’re waiting on important sales or customer service enquiries or even a client call

Call barring – A standard feature, even on most household appliances, call barring allows you to block numbers from being dialled – as well as blocking numbers from calling you. A good use of this feature might be to block cold calling businesses who are continuously pestering you

Auto dialler – Popular with telemarketers and call centres, auto dialers are used to call multiple numbers at much. Normally this is accompanied by an automated voice which will give the receiver various options to select. If the receiver agrees to press a suggested number, they will normally be then put through to an actual sales or customer service rep.

Headset-enabled – Allowing you work hands-free, provided you have an appropriate headset, headset-enabled phones are a must for sales staff or those in customer services

Microphone muting – Important in a number of situations, muting your microphone so the person on the other end can’t hear you can allow you to delegate in private during a conference call.

Hold music –Although a source of irritation for many consumers, studies actually show that when a customer is put on hold, they are less likely to hang up if they are greeted by music rather than silence. For this reason, many businesses choose to play ‘hold music’.

Though many people do not know it, there are three variations of the phone line that a business phone provider can offer.

• POTS (Plain Old Telephone System) lines– Sometimes referred to as the Public Switched Telephone Network (PSTN), these traditional analogue lines let users make or receive one call at a time and provide very basic features such as caller ID and call diversion. Less common in business environments, this option is the same as those used in houses before the introduction of more advanced lines such as a DLS line.
• ISDN2– Integrated Services Digital Network (ISDN) lines allow for two channels to be used at the same time and also allows for data and voice to be transmitted simultaneously. Sometimes referred to as Basic Rate Interface (BRI), ISDN2 lines generally offer higher quality than POTS.
• ISDN30– ISDN30 lines have eight channels available through a single cable, significantly improving on both options above. ISDN30 lines offer higher quality than POTS and also help businesses to save space by reducing the number of lines required in total.
• SIP/VoIP– As mentioned above, SIP stands for Session Initiation Protocol and is the line type for connecting Voice Over Internet Protocol (VoIP) to a phone system – allowing video and voice calls to be made over the internet.

Business phone lines, while often overlooked in lieu of the hardware, handsets and accessories are integral and essential in any telephone system. Understanding what your business needs, and what providers can offer, is incredibly important.

What is communication? Let’s look at the importance of regular and proper interaction amongst the internal workers in an organisation. Since the time, humans were labelled as storytellers; people know that internal communication spells success for any industry. It is apparent that from writing letters to sending text messages; the tools and meaning of communication have received tremendous modifications. While talking about the communication devices, technology has developed from Analog to VoIP. The shifts have also changed the way entrepreneurs have to channelize budgets for investing in communication solutions.

Increasing utilization of VoIP technology has improved access to different communicating modes. By installing in an EPABX, enterprises can consolidate these and help employees minimize the struggle of working through multiple channels. Besides this, there are many facilities that any communication solution is designed to deliver.

Each feature has different application in every industry. Therefore, businesses have to be careful when looking for an office telephone system.

1. Real Estate: The developers have to offer impeccable services to their clients for building a loyal customer base in this era of fierce competition. They have to get personally involved in all the aspects of property whether it is selecting the construction venue or deciding interiors of houses. They have different tasks to handle and at the same time they have to remain constantly connected with their customers as well. For smooth management of all the activities, realtors should invest in a hybrid communication solution that offers mobility and access to different trunks. The real estate developers can use the communication solution to send text as well as picture messages for promoting their properties and amenities amongst hopeful clients.
2. Travel and Tourism: Since the demand of travelers keep on changing with time, agents need to keep themselves updated regarding the trends. They need to remain constantly connected with each other for discussing ways to offer enhanced experience to their clients. Tourists carry good reputation of the agency if they get to talk with the same agent every time. The agency owners can eliminate customers’ need of repeating their requirements by investing in EPABX telephone system that routes the call on basis of previous interactions. By using sequential ringing and group ringing feature of the PBX, the authorities can weave an improvised experience for their clients. Purchasing a PABX with a recording capability can help the authorities keep a track of the conversations and ensure quality of offered services.
3. Hospitality: Hospitality is one of the most dynamic industries services are constantly evaluated on parameters of promptness and precision. To rest assured that the guests are served well, authorities need to build different departments which can take care of different aspects. The receptionists have to manage multiple tasks along with handling and transferring numerous calls to desired extensions. The hotel is also judged on its aesthetic value therefore, hoteliers need to invest in a solution that offers wireless connectivity between rooms and departments and consumes minimal space.
4. Retail: Like hospitality, there are different departments in retail center where internal communication plays a critical role in ensuring proper supply chain management. The employees have to remain on move for promotion of their products and services. For retailers with branches across the globe, uninterrupted flow of information between offices and headquarter is important. To fulfill all the needs, authorities can invest in EPABX telephony system which brings different premises on the same IP network and is equipped with redundant power supply and processing units.

source: siliconindia.com

Make the mountains move                                                                                                                 

Communication makes mountains move, and businesses learn this fact over time. Embrace VoIP systems, because moving your business mountains becomes much easier with these systems by your side.

Insurmountable cost-per-call benefits : 

Almost every business decision can be tilted in either direction by bringing in the cost equation. In the case of evaluating VoIP phones for your business, the cost factor will help you get the budget you want for the procurements and installations. That’s because the cost-per-call for VoIP phones is less than other alternatives for business.

• VoIP technology doesn’t come under the ambit of regular tariff rules such as those for GSM and landlines.
• VoIP service providers also don’t have to pay the kind of taxes that regular telephony service providers need to pay, which helps them offer their services at lower costs.
• Plus, interconnection charges are not a part of the pricing equation for VoIP, unlike traditional telephony. All these factors accumulate into significant cost cuttings on telephony costs per month.

And since remote voice communication is going to be there as long as your business, it’s worth spending upfront to benefit from the lifetime cost savings.

Quick, low-cost communication

Mobility is an enabler of success for businesses; ask any entrepreneur! Many businesspersons need to travel to leverage business opportunities, and that’s where the need for low-cost, always accessible, and reliable telephony systems that enable them to contact employees, customers, investors, or anyone in any corner of the world without worrying about costs becomes crucial. VoIP systems offer this flexibility, apart from a ton of other benefits.

• Companies can even change offices without having to worry about procuring new telephony lines or sharing new telephone numbers with clients if they invest in VoIPs.
• Anybody can log into the VoIP system and start using the telephone service just using a broadband connection.
• As long as you have Internet access, you can use your office VoIP systems for low-cost calling across the globe.

Unmatched flexibility

The flexibility offered by VoIP services is absolutely amazing and makes them totally incomparable to traditional telephone systems.

• VoIP systems allow you to use your conventional phone with the help of devices known as VoIP telephone adapters or VoIP converters.
• These converters look just like routine USB drives and can be plugged into computers.
• Once done, these devices start converting signals from analog phones into digital format and transmit them to any corner of the world using the Internet.

Of course, the one caveat is that the computer needs to be switched on for this functionality. This avenue enables businesses that have already invested heavily in analog telephone systems, and wish to continue using the hardware to offset the depreciation of the assets for some years.

Also, VoIP systems help you acquire a unique personal VoIP number. This number is all you need to be able to use low-cost, and reliable telephone services from any place in the world, as long as you have high-speed Internet.

Enabler of integration with the enterprise’s digital assets

Because VoIP telephones use the Internet for sending and receiving digitized voice data, they can be integrated with many other communication and data-management systems. This can deliver massive business benefits. For instance, consider a case where the VoIP system is integrated with a CRM system.

The result — whenever an old customer calls, the integrated system will link the contact number with the recent order history of the customer, enabling the CSR to suggest products with a high likelihood of being purchased. This is just one example; there is no end to the kind of useful system integrations that can be achieved by linking the VoIP system with other systems.

This can help the customer out, too, since it saves them time because the person they are speaking with understands them more.

Video calling and teleconferencing without additional costs

VoIP systems, even though the nomenclature suggests otherwise, can be used for a lot more than voice data transmission. For instance, video conferencing can be enabled using VoIP systems with complementary camera hardware. This can significantly improve the quality of communication your employees have with your customers, vendors, and among themselves.

Also, conference calls using VoIP are much more convenient and effective than otherwise. That’s because VoIP uses a converged network; this makes such systems perfect for handling multiple callers at the same time. For businesses that need several telecommuting workers to be on daily calls, these functionalities make VoIPs a must-have instead of a mere nice-to-have.

Other stellar benefits of VoIP systems

That is right – there are several other benefits of VoIP that make them the perfect choice for any office, irrespective of the scale or purpose.

• It’s super easy to scale up VoIP telephony infrastructure in your company, should the need arrive.
• Maintenance of existing VoIP infrastructure is inexpensive and easy to manage.
• With bare minimum wiring requirements, VoIP makes the modern office look “good,” because there’s no need to have traditional telephony cables crawling everywhere.
• Modern VoIP systems come with dedicated apps that add considerable value to the communications experience.
• With additional plugins that bolster sound quality, enable meeting recording, and provide screen-sharing capabilities, VoIP makes a strong case as a communications platform for businesses.

Source:http://techgenix.com/

With the presence of various technological solutions, businesses now have more prospects to reach out to the customers. Cloud telephony has been the most powerful tool of this century. Most of the businesses are using this technology to organize its in-house processes and customer experience simultaneously. This further enhances the connectivity between a buyer and a seller by breaking down the location barriers.

As a consumer, we have not yet realized how cloud telephony is being used in our daily life. From using GPS navigation to exchanging data internally in the company or even scheduling meeting online. Gradually, cloud telephony is penetrating into the general public life as well.

Easy to use cloud telephony technology has replaced the traditional PBX or EPABX and has shifted the telephone system over cloud. It is going to see steep growth in Indian market in the coming years. Cloud telephony will be the next big thing to invest in and will emerge as the most demanded SAAS platform.

Given below are the key trends to look out in 2018 in cloud telephony sector.

1)    Language-based Technology

India has a diversified culture. Each region has its own native language. Communication is one medium which bridges the gap between different culture and brings people closer to each other. With the enhancement in technology, now, it is possible to have a multilingual communication system. Indian language based recognition speech technology has evolved over the years. Due to this, Indian businesses are exposed to customised telephony experience which has been fruitful for their growth. Technology has further enhanced the text to speech, speech to text for Indian languages in recent years. Leading cloud services providers like Google, Amazon and Microsoft have launched speech recognition technologies for Indian languages on their cloud platforms. Cloud Telephony will provide better language support, features and functionalities in the coming years.

2)    Future holds in hands of Voice Bots 

There has been a paradigm shift in technology. We have seen people using transistors, then landline phones, mobile phones and now everything is on cloud. Both the individual users and the businesses have witnessed this change. With the increasing penetration of mobile phones, voice bots have already come into existence at consumer level. With such advancements, voice bots will become a reality for businesses but would be limited to high volume operational processes. Talking bots will save a lot of man hours for businesses and hence reduce the cost drastically.

3)    Analytics is the key 

Digital marketing has increased the horizon of marketing for all businesses. With the onset of voice bots, automated chats and voice analytics which includes keyword analysis, emotion analysis will also drive attention of all business segments. Voice analytics usage would be limited to enterprises and mid-enterprise market due to increased demand of consumers. Voice Analytics will also help businesses streamline the audit process.

4)    Important SaaS tool

Cloud telephony is scalable in nature. They are easy to integrate with other SaaS tools. The costs and efforts associated with the upgrades are lower than the traditional model that usually forces the user to buy an upgrade package and install it, or pay for specialized services to get the environment upgraded. Therefore, cloud telephony will be the most significant and efficient SaaS tool for any business in India.

5)    Sector Agonist 

Cloud telephony is one platform that serves all businesses irrespective of their nature, to have seamless inbound and outbound communication process. In today’s scenario, E-commerce sectors, banking and telecoms’ customer care is driven with the help of IVRs which is a byproduct of cloud telephony. Institutional and governance sector is using toll numbers to reach millions of audience hassle free. Therefore, cloud telephony is serving as a sector agonist tool, thereby driving rapid business growth.

Advancement and adaptation of technology among people have raised the bar of businesses in India.Cloud telephony serves as a central platform to all businesses. The awareness and growth of cloud telephony has increased significantly in the recent times. Its demand is not only restricted to enterprise sector now, but has evolved around small and medium businesses as well.

Source:http://bwdisrupt.businessworld.in/article/Top-5-Cloud-Telephony-Trends-to-Rule-in-2018/28-10-2017-129773/

Collaboration has undergone a major change since it moved out of the boardroom. It’s more democratic, available and affordable for every employee. It’s accessible from any location on any desktop or mobile device. And, it’s becoming an integral part of the workplace of the future.

Collaboration is successful when employees throughout the organization are able to easily interact, participate in projects, share ideas, and provide feedback to colleagues. To support this, they need easy-to-use channels of communication and a quality experience when they collaborate. That helps build a collaborative environment by engaging people and showing how collaboration can transform working practices.

While solutions like VoIP and Unified Communications (UC) offer many important collaboration features and services, it’s important to focus on how those features help employees to do their work more efficiently.

Recent findings from Avaya, including the Team Engagement Solution Survey, offer some useful insights. The survey helps to identify how much value collaboration solutions add and where they need to change.

Email lives on

One question produced surprising results. When businesses were asked which collaboration solution was most important for enabling employees to get work done, email topped the list at 91 percent.

Office suites at 47 percent were ahead of web conferencing at 38 percent and instant messaging at 35 percent. Respondents also ranked email as the top solution for ease of use at 83 percent with instant messaging not too far behind at 67 percent.

Although email is frequently written off as a solution of the past, the survey indicates that it remains an important part of the collaboration process.

Integration is essential

There was a strong indication from businesses that integration of communication and collaboration tools is important. In fact, 90 percent agreed it was important.

When asked about the importance of integrating collaboration tools with business applications such as customer relationship management (CRM) or enterprise resource planning (ERP) systems, 78 percent of respondents were in favor.

However, opinion was divided over whether different types of collaboration tool work well together. For example, 51 percent of respondents felt that instant messaging and web conferencing were well integrated, while 49 percent felt they didn’t work together.

Collaboration solutions need more

The survey also asked businesses about their “wish lists” for collaboration. The most popular “must have” was a feature that supports screen sharing. That resonated with 95 percent of respondents.

Close behind with 92 percent was a solution that allows users to schedule meetings from their calendar apps. Integration with productivity tools like Microsoft Office or Google Docs was popular with 77 percent of respondents.

User experience improves ROI

The emphasis on driving team engagement through the right collaboration tools has a positive impact on ROI, according to Avaya.  52 percent of engaged employees say that work brings out their most creative ideas, helping to increase innovation and drive future growth.

The most-engaged workplaces experience 18 percent higher productivity and 12 percent higher profitability. Highly engaged employees are 87 percent less likely to leave, reducing recruitment costs and retaining skills and knowledge.

Source: http://thevoipreport.com

With every new communication tool comes certain threats and VoIP is no different. While using VoIP has far more benefits that it does risks, it is important to be aware of the risks that do exist. Whether you are a long time VoIP user or thinking about moving to the system, having a good understanding of what to expect can protect your business. So what VoIP threats exist?

Identity and service theft

Service theft can be exemplified by phreaking, which is a type of hacking that steals service from a service provider, or use service while passing the cost to another person. Encryption is not very common in SIP, which controls authentication over VoIP calls, so user credentials are vulnerable to theft.

Eavesdropping

Most hackers steal credentials and other information. Through eavesdropping, a third party can obtain names, password and phone numbers, allowing them to gain control over voicemail, calling plan, call forwarding and billing information. This subsequently leads to service theft. Stealing credentials to make calls without paying is not the only reason behind identity theft. Many people do it to get important information like business data.

A phreaker can change calling plans and packages and add more credit or make calls using the victim’s account.

He can of course as well access confidential elements like voice mail, do personal things like change a call forwarding number.

Vishing

Vishing is another word for VoIP Phishing, which involves a party calling you faking a trustworthy organization (e.g. your bank) and requesting confidential and often critical information.

Viruses and malware

VoIP utilization involving soft phones and software are vulnerable to worms, viruses and malware, just like any Internet application. Since these softphone applications run on user systems like PCs and PDAs, they are exposed and vulnerable to malicious code attacks in voice applications.

DoS (Denial of Service)

A DoS attack is an attack on a network or device denying it of a service or connectivity. It can be done by consuming its bandwidth or overloading the network or the device’s internal resources.

In VoIP, DoS attacks can be carried out by flooding a target with unnecessary SIP call-signaling messages, thereby degrading the service. This causes calls to drop prematurely and halts call processing.

Why would someone launch a DoS attack? Once the target is denied of the service and ceases operating, the attacker can get remote control of the administrative facilities of the system.

SPIT (Spamming over Internet Telephony)

If you use email regularly, then you must know what spamming is. Put simply, spamming is actually sending emails to people against their will. These emails consist mainly of online sales calls. Spamming in VoIP is not very common yet, but is starting to be, especially with the emergence of VoIP as an industrial tool.

Every VoIP account has an associated IP address. It is easy for spammers to send their messages (voicemails) to thousands of IP addresses. Voice mailing as a result will suffer. With spamming, voicemails will be clogged and more space as well as better voicemail management tools will be required. Moreover, spam messages can carry viruses and spyware along with them.

This brings us to another flavour of SPIT, which is phishing over VoIP. Phishing attacks consist of sending a voicemail to a person, masquerading it with information from a party trustworthy to the receiver, like a bank or online paying service, making him think he is safe.

The voicemail usually asks for confidential data like passwords or credit card numbers. You can imagine the rest!

Call tampering

Call tampering is an attack which involves tampering a phone call in progress. For example, the attacker can simply spoil the quality of the call by injecting noise packets in the communication stream. He can also withhold the delivery of packets so that the communication becomes spotty and the participants encounter long periods of silence during the call.

Man-in-the-middle attacks

VoIP is particularly vulnerable to man-in-the-middle attacks, in which the attacker intercepts call-signaling SIP message traffic and masquerades as the calling party to the called party, or vice versa. Once the attacker has gained this position, he can hijack calls via a redirection server.